What is the difference between POP, IMAP, or Exchange email configurations?

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Depending on how you check your email, or depending on how many devices, you may find either POP, IMAP, or Exchange more advantageous. Below are the main differences.

POP POP downloads the messages to the particular device. The POP client has settings to allow you to delete the message from the server or leave it there so other devices can see it. Deleting the message from the POP client can be configured to remove the message from the server, but this will not affect any other POP clients. There is no true synchronization.

The advantages are:

* A local copy of your email.
*Uses very little server storage space as long as emails are downloaded and copies not being stored on the server
* Consolidation of many email accounts and servers to deliver to one inbox.

Disadvantages are:

* Potentionally no remote copy (if emails are deleted from the server as they are retrieved)
* No remote web access or synchronization between several programs or devices ie. smart phones, tablets, laptops etc.
* Local copies of messages still requires disk space to store messages.
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IMAP Any change you make in any IMAP client will synchronize with the server, meaning any email read on your device will also automatically appear read when you check your account later via other devices, laptops, smart phones etc. Any messages or folders you read, move, or delete will be synchronized across all devices.

Advantages to IMAP:

* You can store and read your email locally, and have a copy stored on the mail server.
*Mail is synchronized throughout all IMAP accounts.

Disadvantages are:

* The number of messages you store is limited by your account’s server space, not your personal device(s). You will likely have more disk space locally, than the allotted server space

For people who intend to check their email from multiple locations or devices, IMAP is often the better choice, but care must be taken to stay within the storage space.

Exchange or Corporate

Exchange settings are not supported by all email clients. These settings will work as IMAP for your mail, but will also synchronize contacts and calendars to your devices.

Note: Each mail box that needs to sync calendars and contacts is required to be an Hmail Suite.  You can add Hmail Suites in your email manager and upgrade the account yourself, or contact support for assistance.
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Mike F., Alum

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Posted 5 years ago

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Carrie2236

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This reply was created from a merged topic originally titled
Email overload.


How can I prevent the same email from downloading on my iPhone/mac and home PC. I only want to receive an email once no matter what hardware I am using, not all my emails on all my equipment everytime I turn a different piece on!
Thank you
Carrie
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Mike F., Alum

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See explanation above. It sounds like you might have your email configured as IMAP. If you don't want to see the emails download on all devices, you may want to reconfigure as POP.

Mike
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Ambe3674

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I would like to access my homestead email on my hotmail and msn email accounts. How do I do that?
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Drew N, Community Manager

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Most mail clients allow you to setup POP boxes for additional addresses. I believe Hotmail and MSN simply log you in to Outlook.com at this point. If that is the case, then Microsoft provides the instructions.

We have the settings you will need in this topic
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Zac0059

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I cannot set up my email on my iPhone 5. This is the first time I have tried to add the email to my phone
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Drew N, Community Manager

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We have a topic with screen shots for setting up iphones.  Follow the instructions start to finish and let us know if you still have a problem and what the problem is.

Thanks

Drew