Benefits of Google Workspace
Using an email address with your domain name adds professionalism to your business. Customers are more likely to respond to emails if they use a professional business domain email rather than a free one. Unlike a free personalized email that an employee can continue using or accessing information from after they leave the company, your company owns the email accounts and can remove access to business documents.
Improve Team Collaboration
Real-time editing. Google Workspace comes with apps that allow you and your team to work on the same documents at the same time. All document edits are shown in real-time and are saved in the cloud. With access rules, you can give users editing capabilities and other roles to improve collaboration on projects. Google Workspace allows shared team drives. You can use shared drives in Google Drive to store, search, and access files with a team. Shared drive files belong to the team instead of an individual. Even if members leave, the files stay in place so your team can keep sharing information and work anywhere, from any device.
Video and voice conferencing are included, making meetings, and communicating with employees effortless. Google Workspace uses Google drive, calendar, docs, sheets, slides, google meet, hangouts, and many more from the Google Workspace marketplace. The marketplace has numerous amounts of apps that can be installed as tools for business, productivity, education, communication, and more.
Although Google Workspace is cloud-based and you do need the internet to explore its full potential, an amazing benefit is, as an admin, you have the capability to make all files available offline. You can also compose emails while offline and they will be sent once it has made a connection to the internet. This feature is extremely beneficial for any employee that may be traveling or if there is a poor connection for any reason.
Google Workspace is a cloud-based platform. Cloud-based storage provides access to files from anywhere that has an internet connection. In the event of a hard drive failure or other hardware malfunction, you can access your files on the cloud. It acts as a backup solution for your local storage on physical drives. The basic plan provides 30 Gbs of storage and regardless of the plan, it comes with unlimited storage for Google docs, photos, and videos.
24/7 support is included with your paid Google Workspace subscription. Go to the Help Center for phone, email, and chat support—or to find articles for setup, billing, and other common topics. The suite also comes with data migration tools and services to help you migrate the data from your current email and storage solutions making any transition easy.
Google Workspace is as secure as it gets. Using, encryption (TLS), Google Workspace provides email encryption while data is in transit and they guarantee 99% uptime. You also don’t need to worry about saving your files and documents on your computer and devices, which can lead to data loss in certain events. Your information is stored in data centers around the world, and you can access it anytime. Google Workspace admin offers the administrator the ability to control how data is protected, view reports, and even control mobile devices.
Analytics are provided to review the activity of each user to see what is being used and what is not. This can help identify areas of opportunity and can also assist in managing the amount of money being spent. If you are paying for package features that are not being utilized, this is where you can see this and make the necessary adjustments. The basic Google Workspace account is only $6 a month per user and is extremely affordable for what is offered.
If you are a small business or large established enterprise, Google Workspace offers some of the best tools for collaboration, organization, and security. All businesses can benefit from utilizing Google Workspace so take some time to review the needs of your business and determine what Google Workspace edition will work best for you.